Update Bill Payment details spreadsheet

What it's for

Use this spreadsheet to update bill payment details. It lets you make changes to key payment fields, such as:

• Funds withdrawn date
• Pay status

How to use it

1. Always download a fresh spreadsheet
   This ensures that you have the latest data from the system.
2. Make your edits
   Update the payment fields as needed.
   Enter all data as text or dates.
3. Upload your updates
   Go to the Setup Spreadsheet Log.
   Us the Import button to upload your edited sheet.

Formatting rules

• Enter all the info as text or dates.
• You may add extra sheets, but only the sheet named DataEntry will be processed.
• Keep column headers and layout intact.
• ❌ Do not remove or rearrange columns.

Download the update spreadsheet

On the Create menu, click Setup Spreadsheets.

1. From the Setup Spreadsheets Log, click Download.
2. Under Update Spreadsheets, choose Bill: Payment Details.
3. Set the filters as needed to limit the data in the spreadsheet.
4. Download the spreadsheet.
5. The file name format is yyyyddmm-UPDATE_BillPaymentDetails.xlsx.
6. Add your information and save.
7. Use Import to upload your spreadsheet.
8. The Setup Spreadsheet Log reports the results and any errors. You can download the error (kickout) spreadsheet with the hyperlink, fix any errors, and upload the error sheet.

Available update columns are listed below.

Column	Rules
Bill ID	Read only
Billing Period	Read only
Account Number	Read only
Vendor Code	Read only
Pay Status	Enter text for the pay status
Funds Withdrawn Date	Enter a date MM/DD/YYYY
Payment Sent Date	Enter a date MM/DD/YYYY
Payment Type	For example: VCard, ACH, Check or other information.
Payment Type Number	Character limit: 32
Payment Cleared Date	Enter a date MM/DD/YYYY
Accounting Period	If your organization uses Accounting Periods, enter the year and month. YYYYMM
Payment Amount	Remember to include the decimal. For example, 12.34