Update Bill Payment details

Use this worksheet to update your bill payment details.

Always download a new spreadsheet before you begin adding information because each sheet is populated with data from the database.

Formatting rules

  • All information should be entered as text or dates.
  • You can add sheets if needed, UtilityManagement only processes the sheet named DataEntry.
  • Do not remove columns.

Download the update spreadsheet

On the Create menu, click Setup Spreadsheets.

  1. From the Setup Spreadsheets Log, click Download.
  2. Under Update Spreadsheets, choose Bill: Payment Details.
  3. Set the filters as needed to limit the data in the spreadsheet.
  4. Download the spreadsheet.
  5. The file name format is yyyyddmm-UPDATE_BillPaymentDetails.xlsx.
  6. Add your information and save.
  7. Use Import to upload your spreadsheet.
  8. The Setup Spreadsheet Log reports the results and any errors. You can download the error (kickout) spreadsheet with the hyperlink, fix any errors, and upload the error sheet.

Available update columns are listed below.

Column Rules

Bill ID

 Read only
Billing Period Read only
Account Number Read only
Vendor Code Read only
Pay Status Enter text for the pay status
Funds Withdrawn Date Enter a date MM/DD/YYYY
Payment Sent Date Enter a date MM/DD/YYYY
Payment Type For example: VCard, ACH, Check or other information.
Payment Type Number Character limit: 32
Payment Cleared Date Enter a date MM/DD/YYYY
Accounting Period If your organization uses Accounting Periods, enter the year and month. YYYYMM
Payment Amount Remember to include the decimal. For example, 12.34