Bill export overview

The bill export process marks bills as exported and prepares them for import into an accounting system.

Bill export process

• Creates an output file, most often used for AP or GL purposes.
• Marks bills as exported.

Bill export is part of the accounting workflow 

• Pay vendor bills (Accounts payable function).
• Distribute costs from bills across various sites, departments, etc. (General ledger function).

What happens when a bill is flagged and held from export?

When a bill is both flagged and held from export, resolving the flag does not automatically release the bill for export.

You must manually remove the hold from export. This is a separate action.

Bill export workflow example

1. Enter or import bills: with Bill Capture, bill import, or manual entry.
2. Audit: check for errors before approving bills.
3. Approve: use a bill list to view and approve bills.
4. Export bills: manual or automated export to AP or GL. A maximum of 10,000 bills can be exported at one time.
5. Reformat bills: reformat the EnergyCAP file to match your accounting system format.

Bill export diagram