Record Overview

A record stores emissions information and values.

It uses an emissions factor to calculate your total emissions. For example, when you enter either:

• The amount of natural gas used, or
• The cost of the natural gas.

The system automatically calculates the total emissions for you based on the selected factor.

Create a record

Records can be entered:

• Individually by manual keyboard entry.
• By importing multiple records with spreadsheets.
• Generated automatically from bills.
• Using APIs.

Use hashtags in the notes of a record, this lets you filter and search for records by topics that are important to your organization.

Types of Records

Cost

Cost records let you enter the amount spent on a resource or activity and EnergyCAP uses cost-based factors to calculate emissions totals.

Use

Calculate emissions based on quantity used of a resource (kWh of electricity) or distance traveled and EnergyCAP uses the assigned factors to calculate emissions totals.

Direct/Offset 

• Direct
  Enter the quantity of CO2e that has been calculated outside of EnergyCAP or given to you from a supplier. This only provides the CO₂ equivalent not a breakdown of all your emissions data.
• Offset
  The amount of emissions you avoided that has been calculated outside of EnergyCAP or given to you from a supplier.

Learn how you can improve your record accuracy over time.

How are emissions calculated?

The following formula is used to calculate emissions from cost.

Emissions record cost x Conversion rate x Factor x Conversion to tCO₂e = Total Emissions

Limitations when editing records

When linked to a bill some record elements cannot be edited, you must update the bill.