Report-09 and 9a

Report-09 Bill PDF

A PDF report that creates "utility bills" designed to look like a typical bill. The bill PDF is similar to viewing the bill in Utility Management. It includes charts, with calendarized use, cost, and unit cost.

It may be helpful to set a topmost place or topmost cost center, and a billing period to create only a subset of bills. This report is limited to 1,000 pages. Use Report-09a to create a PDF of chargeback bills to send to internal customers.

Report-09 and 09a is available as: PDF

Report-09 tip

Do you want a single bill PDF? Use the View Generated PDF from any bill list.

Set your filters for Report-09

Set a Billing period or Accounting period.
Select a Topmost place, Site group, or Commodity.

Other filters to consider for Report-09

Active accounts only
Decide whether to include only active accounts.
If this filter is not applied, your report includes both active and inactive accounts.
Void bills
Include if you want a full audit history.
Exclude to focus only on valid financial activity.
Bill is from external vendor
If not selected, includes data from both vendor and chargeback (internal) bills.

Report-09a Bill PDF Invoice Format

A PDF report designed to look like a bill from a utility company. This is helpful for customers as they don't need to learn Utility Management terminology. Use or cost is graphed with an overlay of the meter's weather data.

Report-09a is useful for chargeback bills sent to customers. Bills can be created internally from submeter readings or percentage splits. It may be helpful to set a topmost place or topmost cost center and billing period to create only a subset of bills. This report is limited to 1,000 pages.

You can combine this report with Report Distribution and have bills sent automatically on a regular schedule.

Customize your Report-09a

You can add a logo and an invoice disclosure to your report.

Create two custom fields for the rate schedule and vendor.

Use the Vendors and Rates module menu and select Custom Fields for Rate Schedules.

-Click the plus to add a new custom field.
-Select Formatted text as the type of custom field.
-Name the field INVOICE DISCLOSURE.
Use the Vendors and Rates module menu and select Custom Fields for Vendors.

-Click the plus to add a new custom field.
-Select image as the type of custom field.
-Name the custom field INVOICE LOGO.
Populate the custom fields for the vendor and the rate schedule.
Generate a report and review.

Sample Report-09a

Set your filters

Chart data type lets you decide if you want cost or use displayed in the report graphics.
Set a Billing period or Accounting period.
Select a Topmost place, Site group, or Commodity.

Other filters to consider

Do you want to include only Active accounts?
Include or not include void bills?
Include Bill is from external vendor?
Decide if you want to Show bill notes.

Available filters for Report-09

Recommended filters for Report-09

Cost recovery
Flag assigned to me
Flag assignee
Flag issue
Flag status
Flag type
Flag unassigned

Optional filters for Report-09

Account is active - If this filter is not included, includes both active and inactive accounts are including in the report.
Account name - Filter for one or more accounts. This filter is not compatible with topmost or group filters.
Account number - Filter for one or more accounts. This filter is not compatible with topmost or group filters.
Accounting period - Filter to one or more accounting periods. This filter is not compatible with the Date range filter.
Accounts in cost center code - Filter to include accounts directly under one or more cost centers. To see all the accounts at a certain level in your hierarchy use the Topmost cost center filter. This filter is not compatible with other topmost or group filters.
Accounts in cost center name - Filter to include accounts directly under one or more cost centers. To see all the accounts at a certain level in your hierarchy use the Topmost cost center filter. This filter is not compatible with other topmost or group filters.
Batch - Filter to include bills from one or more batches, to include all the bills in the batch, do not set a topmost, Date range, or other specific filters. TIP: You can combine with other filters if you want to refine your results.
Bill entered by - Filter to one or more bills. To see all the bills do not set a topmost, Date range, or other specific filters.
Bill entry date - Filter to one or more bills. To see all the bills do not set a topmost, Date range, or other specific filters.
Bill has been split - Bill splits are configured on the account. This type of chargeback splits the entire bill to destination meters.
Bill ID - Filter for specific bills, to include all the bills do not set a topmost or group filter. TIP: You can combine with other filters if you want to refine your results.
Bill import verified - deprecated filter
Bill is approved - Void bills are not reportable. If this filter is not included, both void and not void bills are included.
Bill is from external vendor - When this filter is not selected, the report includes data from both vendor (external) and chargeback (internal) bills.
Bill is void - If this filter is not included both void and not void are included.
Billing period - For Report-09 the Billing period is not required, use it to report on bills for a specific time period. This filter is not compatible with the Accounting period filter.
Exported to AP - Select yes or no.
Exported to GL - Select yes or no.
Held from accounting export - Select yes or no.
Include accrual bills - If this filter is not included, the report includes accrual bills.
Include reversed accrual bills - Select yes or no to.
Meter code - Filter to one or more meters. This filter is not compatible with topmost filters.
Meter name - Filter to include one or more meters. This filter is not compatible with topmost or group filters.
Meter group - Lets you filter the report to a specific group of meters.
Meter serial number - Filter by one or more meters. To include all results do not set a topmost, group, or other filters
Paid date - Select a specific date or range of dates. This was previously called Payment cleared date.
Pay status - To include all the matching bills do not set other filters such as Billing period, Accounting period, or topmost filters.
Payment initiated date - Formerly called Payment check date.
Payment type number - Formerly called Payment check number.
Site group - Lets you filter the report to a specific group of sites.
Topmost cost center code - When you use this filter you are selecting the topmost cost center you want to be included. When you set a topmost cost center it is the highest level of the accounting tree used, this lets you select a subset of data for reporting.
Topmost cost center name - When you use this filter you are selecting the topmost cost center you want to be included. When you set a topmost cost center it is the highest level of the accounting tree used, this lets you select a subset of data for reporting.
Topmost place code - Select the topmost organization or site you want to be included. When you set a topmost organization or site it is the highest level of the facilities tree used, this lets you select a subset of data from your tree for reporting.
Topmost place name - Select the topmost organization or site you want to be included. When you set a topmost organization or site it is the highest level of the facilities tree used, this lets you select a subset of data from your tree for reporting.
Vendor code - Filter by one or more vendors, to see all vendors do not include a topmost or group filter. You can combine with other filters if you want to refine your results.
Vendor name - Filter by one or more vendors, to see all vendors do not include a topmost or group filter. You can combine with other filters if you want to refine your results.