System currency and local currency

You can enter and view bills in either their source currency or in the system currency. The system currency is useful so because all cost information can be rolled up for reporting.

You configure your system currency in the Settings menu (Gear icon) and then select Data Reporting Settings.

System currency

This is the currency set in Data Reporting Settings. This currency is used in reports, dashboards, and when viewing bills.

Not all reports honor system currency, we've updated the most popular reports so far:

  • Report 01
  • Report 02
  • Report 04
  • Report 06
  • Report 08
  • Report 12
  • Report 17
  • Report 18
  • Report 19
  • Report 24
  • Report 27

Conversion limitations

When you change the system currency review the following items and update manually.

  1. Recalculate Cost Avoidance.
  2. Review and update Cost Avoidance special adjustments costs and unit costs.
  3. Review and update Cost Avoidance other savings for cost.
  4. Generate a new budget. Too avoid confusion you may want to delete the old budget.
  5. Review and update Rate Schedules.
  6. Review and update the bill approval limits for each user.
  7. Review and update each bill audit and the amount you have entered for the minimum total cost.
  8. Review and updated the cost recovery flags on each bill.

Source currency

You can manually change the currency type for an individual bill when you are entering or viewing a bill.

Here is an example of how to change the currency when you are manually entering the bill.

You can switch the currency after the bill is saved. The conversion date for the bill is visible in the popover text.

Accrual bills 

Accruals are generated in the configured system currency.

Bill lists

You can add columns to your meter bill list to see source costs.

Records lists

In CarbonHub you can view and compare emissions records cost in both the source currency and the system currency. 

Conversion factor date

The date used for the conversion of the bill is typically the statement date.

  1. Use the statement date of the bill. If the statement date is in the future, try the next step.
  2. Use the end date of the bill. If the end date is less than or equal to the bill entry or edit date. If this date is in the future, try the next step.
  3. Use the start date of the bill. If it is less than or equal to the bill entry or edit date. If this date is in the future, try the next step.
  4. The bill entry or edit date is used for the conversion factor.

    If any bill dates are prior to January 1, 1999 the conversion date is January 1, 1999.