Bills module overview

The Bills module is where you manage all bill related tasks. In this module you can manage, search, export, and import bills with bill lists. Access to the Bills module is controlled with user role permissions.

Bill lists

Bill lists let you find and manage specific bills. You can edit, flag, export, and approve bills from these lists.

My bill lists

My Bill Lists are configured bill lists for your personal use. You can customize these lists to focus on the bills you care about.

Shared bill lists

Shared Bill Lists are bill lists made by others and share with you. If your user role has permission, you can share a bill list with user groups. You can hide bill lists that are shared with you.

My Flag Lists

My Flag Lists are lists to manage your bill flags and bill flag issues. These lists help you track bills that need attention.

Batches

All bills are entered or imported into an open batch. A batch is opened the first time you manually enter a bill or import a bill.

• You can have one open batch at a time with many pending batches.
• A batch stays open until you close it or mark it as pending.
• Closing a batch not approve the bills.

Bill imports

Import multiple utility bills with bill import.

Two methods are available for importing bills:

• Bill Import File Format (Imports a bill file from a vendor by mapping columns).
• Bill Import Advanced Format (configure the file specifically to match UtilityManagement's format).

Bill CAPture

Bill CAPture is a service offered by UtilityManagement to enter your utility bills for you. This section lets you upload your vendor bills, review previous uploads, adjust account settings, and monitor contracted versus actual transactions.

Accruals log

Accruals is a licensed feature in the Bills module. It supports accounting tasks by filling in bill gaps when closing a fiscal period.

Bill export

The bill export process exports bills and prepares them for import into an accounting system. Bill export bill lists are configured in the Bills module menu.

Approval system

All bills entered into UtilityManagement are unapproved.  Depending on your Accounting configuration your workflow may only export approved bills.

Bills module menu